Coordinator/Assistant Coordinators - Educational Field Experience Essential Responsibilities

Work Load of the Educational Field Experiences Coordinators

The main essential responsibility of the Educational Field Experiences Coordinators is to secure over 1600 placements for practicum and student teachers annually.

To accomplish this mission, the coordinators spend the majority of their work time on the following tasks:

Coordinator and Assistant Coordinators

  1. Foster communication and develop relationships with school districts, administrators, and teachers to expedite the placement process and secure excellent placements for practicum and student teachers
  2. Collaborate with program coordinators

    a. analyze field experiences as they relate to diversity

    b. determine appropriate location requests

    c. provide continual updates on placements

  3. Consult with academic advisors to assess the readiness of students to participate in supervised teaching – prerequisites and other requirements
  4. Request approval from departments and advisors for student teachers before placements are made
  5. Respond to inquiries from students, faculty, and school district contacts regarding practicum and student teacher placements via phone, scheduled appointments, walk-ins, and e-mail
  6. Refer students to their academic advisor when appropriate

In addition, the placement coordinators complete the following tasks:

General

  • Utilize database to track placements – practicums and student teachers
  • Edit and revise print publications
    • Student Teaching Handbook
    • MAT Student Teaching Handbook
    • practicum placement request forms
    • Monitor purging of paper files and electronic filing of records (including placement documents and evaluations) for practicum and student teachers
    • Direct students to appropriate contacts for ePortfolio, etc.

Student teaching

  • Schedule student teacher seminars/forums
    • Hold student teaching informational meetings
      • MAT program on campus in June (including practicum information)
      • Edit and revise the required text for all student courses (the Student Teaching Handbook and MAT Student Teaching Guide) annually to reflect current policies and practices with input from committee members from the programs
      • Coordinate out of area placements, periodically contacting district liaisons to determine if requirements have changed/access and send out ePackets for students with out of area placements that include clearance documents, resume, philosophy, and letters of recommendation
      • Oversee electronic filing of student teaching applications and transcripts to build eFiles to be sent to school districts
      • Communicate with students and program coordinators about placement specifics, out of area requirements, program changes on a regular basis
      • Enter placement information into database as they are finalized
      • Review the clearance report from clearance specialist for all student teachers to determine if any are not eligible to begin student teaching/communicate this to those students

Practicums

  • Dialogue with instructors and answer questions about placement specifics
  • Review the clearance report from clearance specialist before notifying students of practicum placement specifics
  • Hold MAT informational meeting for Joplin students in June

Coordinator

  1. Collaborate with program coordinators to facilitate placement changes as needed
  2. Communicate with supervisors, students, program coordinators and portfolio advisors throughout the academic year
  3. Schedule one-on-one meetings as needed with prospective practicum and student teachers to discuss specifics of placements as they relate to the fulfillment of program requirements

In addition, the Coordinator completes the following tasks:

General

  • Assist in updating the EFE website to include specific information about practicums and student teaching – weekly messages, calendars, STEPS information, meeting reminders, room assignments, and other forms
  • Edit and revise print publications
    • Online student teaching application
    • Update contact lists for supervisors, portfolio advisors, and schools annually
    • Troubleshoot problems for students with application submission difficulties
    • Collaborate with computer services on eSTARS development as it relates to the student teaching application and clinical logs
    • Make presentations as requested by the BSED and PEC committees
    • Attend the BSED committee meetings as an ex officio member
    • Collaborate with TEA building principals to determine numbers of students each semester

Student teaching

  • Initiate the process for approval of students to serve as Teacher of Record
  • Contact students who are eligible for Teacher Aide Rule Credit to ensure that student teaching is completed in a timely manner
  • Meet with program coordinators to develop innovative student teaching opportunities to better meet student needs (example: SPED Academies in Nixa and Springfield)
  • Determine supervisor loads for the ECE, ELE, MID, SPE, and MAT programs each semester, disseminate Appointment Letters, and secure new supervisors as needed
  • Solicit supervisor assignments from the secondary and K-12 program coordinators
  • Determine assignments for elementary TWS coordinator, West Plains placement coordinator, SPED Academy supervisor, and MAT lead supervisor
  • Schedule student teacher seminars/forums
    • Determine meeting dates in conjunction with the academic calendar
    • Reserve rooms/AV equipment
    • Publish and disseminate the student teaching calendars for the Springfield campus, Kansas City, and St. Louis
    • Secure and pay speakers
    • Request and mail parking passes
    • Secure building locations for the elementary Teaching Academies prior semester
    • Hold student teaching informational meetings
      • Springfield campus twice a year
      • Neosho campus once a year
      • Collaborate with the STEPS team regarding required assessments
      • Oversee payments for cooperating teachers, supervisors, and presenters
      • Oversee the entering of Transition Points at the conclusion of student teaching

Practicums

  • Provide contact information for Missouri State Outreach staff