College of Education

Policies Library

Missouri State University

College of Education

Councils, Committees, & Policies

(revised 2/24/2016)




When needs arise and resources permit, the Dean may select faculty to serve as fellows for a term of one year to advance college initiatives.  These positions may be renewed at the Dean’s discretion. Remuneration is determined on an individual basis by following the COE Extra Compensation Policy.

Missouri State University Policy - Faculty Handbook:

4.5.1.  TEACHING 
Beyond teaching, expected faculty workloads for faculty with standard appointments involve significant 
responsibilities for research and service. Accordingly, average departmental teaching loads for full-time faculty 
should approximate 18 equated hours per academic year, and no faculty should be expected to teach more than 24 
equated hours per academic year. Teaching assignments for clinical and research faculty will vary. 


The College of Education Faculty Workload policy guides all academic departments in the College of Education as department heads assign faculty time for teaching, research, and service.  The COE policy is a supplement to the University Faculty Workload Policy (As stated above) and neither replaces nor supersedes the University policy.


•            Instructors with neither research nor service requirements will be assigned 15 hours teaching each semester.

•            Instructors with no research but some service requirements may be assigned 12 hours teaching each semester, as deemed appropriate by the department head and college dean.

•            If instructors choose to engage in research or service activities beyond an equivalent of 3 hours assigned time, they may do so but with no additional reassigned time beyond 3 hours, maintaining a teaching assignment of 12 hours.

 Tenure-Track Ranked Faculty

All tenure-track ranked faculty will be assigned 12 hours teaching. If a faculty member documents an established research agenda, the department head may reassign three hours for research.  Service is an expectation that will not result in reassigned time except for special or extenuating circumstances as determined by the department head in consultation with the dean.


The process for negotiating reassigned time entails the following steps: 

•            Faculty request reassigned time during annual workload negotiations with department heads.

•            Heads discuss with dean who provides oversight

•            Heads notify faculty in writing regarding workload negotiation, including reassigned time.

Summer Assignments

The courses and number of sections to be taught in the summer sessions will be determined by and based on student need.  While summer teaching, et al. assignments are not guaranteed, faculty may teach up to 8 hours as an in-load summer assignment. In some circumstances faculty may teach 9 hours in the summer, but will receive compensation for 8 hours.


Generally, course section enrollments in the College of Education, for all academic terms (Fall, Spring and/or Summer) should meet the following minima:

 Course Level            Minimum Section Enrollment

100-299                        18

300-599                        12

600 and above              8



(Adopted by COE Faculty Advisory Council 04/01/2015) 

[NOTE: This definition applies to the designation of release time for research in regard to workload and teaching considerations. It is not related to criteria for Tenure/Promotion and would not meet the standards for either.]


While recognizing disciplinary differences within the university, the expectation that a faculty member is eligible to receive 3 hours of reassigned time for research is based on that person demonstrating an ongoing research agenda in the annual review and successful publication of a KPI-recognized research product within a 3-year time period. If a KPI-recognized research product is not published (or completed in the case of presentations) after a 2-year period, faculty will receive a warning that if no product is forthcoming for one more year, they will not receive reassigned time for research purposes. Tenure-track faculty designated as non-research active would then be required to teach 12 hours per semester; nontenure-track faculty would be required to teach 15 hours per semester. 

For the purposes of reassigned time for research, an ongoing research agenda would be demonstrated through

  1. Annual evidence of research agenda, and
  2. One KPI-recognized product within the previous 3–year period.

Annual Evidence of Research Agenda

Annual evidence of a research agenda will be presented at the time of annual review, via documentation posted on Digital Measures. Examples of annual evidence would include, but not be limited to

a)      Presenting research at 1 national/international disciplinary conference in a 12-month period;

b)      Mentoring and co-presentation of a minimum of 2 student research-based peer-reviewed presentations at national/international conference(s) within a 12-month period;

c)      Documentation of publications in-progress or submitted for review within a 12-month period, including but not limited to

  • Letters indicating journal articles have been submitted and are currently under review,
  • Drafts of books/book chapters with new content developed during the 12-month period under review,
  • Notices of accepted/conducted research presentation(s) at national/international conference(s) within the 12-month period under review;
  • Documentation of submitted grant application as principal investigator of a national/international competitive research grant of $30,000 or more;

d)      Publication of one KPI-recognized product within the 12-month period under review.


KPI-Recognized Research Product

In addition to annual documentation of an active research agenda, faculty members must provide documentation of a completed KPI-recognized research project/product within a 3-year period. Examples of documentation of a completed KPI-recognized research project/product would include, but not be limited to

a)      Publication of 1 peer-reviewed journal article involving dissemination of research conducted by the faculty member;

b)      Publication of 1 peer-reviewed book;

c)      Publication of 1 peer-reviewed book chapter;

d)      Principal investigator of a national/international competitive research grant of $30,000 or more, approved for funding;

e)      Juried exhibits or performances.

Approval/Denial of Research-Active Status

Faculty research active status will be reviewed annually, using documentation from a 2-year time period. Members will retain “research-active status” and appropriate 3-hour release time from teaching if

(a) annual evidence of research active status is provided, and

(b) one KPI-recognized product is published/completed within that 2-year time frame.


If a faculty member does not provide annual evidence of active research (as described above), he or she will not receive three hours reassigned time for research.  Further, if a faculty member does not publish a KPI-recognized product (or completed in the case of some projects) after a 2-year time period, he or she will receive a warning that if no product is forthcoming for one more year, he or she will not receive reassigned time and will teach 12 hours per semester (if tenure-track faculty) or 15 hours per semester (if nontenure-track faculty).


College of Education
Program Support Request 

Program Development, Start-up, Redesign, Recruitment & Retention Support


The COE Dean’s Office with approval by the Budget Committee may set aside funds to provide development, start-up, redesign, recruitment and retention funds in support of academic programs.  Program Coordinators must submit written requests for funding between August 15th and November 1st of each academic year.  Requests must include an itemized list of each activity, rationale, expected outcomes, prior years’ levels of support, and cost associated with each. The total may not exceed $5,000 for any academic year.  Requests for funding may be made in succeeding academic years.  The department head overseeing the program must approve the submission prior to being forwarded to the Dean’s Office for consideration.

 If the request is for the development of a new program and because it is sometimes difficult to define a “new program” in general terms by the number of years it has been operational, the COE Faculty Advisory Council will make determination as to what is considered a “new program,” based on information provided by the applicant.

The FAC and Budget Committee will review all requests for program funding.  The funding source will be the COE Program Support fund as determined by the Budget Committee and based on available funds during each fiscal year.


 Please complete this form to request COE funds not to exceed $5,000 for activities associated with development, start-up, redesign, recruitment and/or retention activities. Requests must be made to the dean of the College of Education via email by department heads between August 15 and November 1. Requests must include the following: (a) goals, objectives, and/or expected outcomes; (b) itemized listing of each activity; and (c) costs and time line associated with “a” and “b.” Requests may be submitted in succeeding academic years; however, any unused funds from a prior year must be encumbered prior to submitting a subsequent year’s request. The COE Faculty Advisory Council will review all requests and make recommendations to the Dean. The COE Budget Committee will determine on an annual basis sometime before October 30th an amount of available funds to budget in the Program Support Fund.

  COE Program Support Request Form



Missouri State Faculty Handbook 7.6.4 states, “The University recognizes the importance of original scholarship, research, and creative activity being conducted by faculty members and the participation of faculty members in learned and professional society activities. To the extent that funds are available, travel funds will be provided to support the participation of each full-time faculty member in order to attend professional conferences and to present papers. The faculty member will be reimbursed for the most reasonable and economical transportation costs available as well as reasonable lodging, food costs, and registration fees. The number of days for which food and lodging (per diem costs) will be allowed may be limited to less than the full period of the conference.”

The Dean of the College of Education will allocate a percentage of the university travel money at the beginning of each fiscal year to each department in the College of Education based upon the number of full-time faculty members in each department. The director/department head from each academic support unit will budget the travel money according to the procedures listed below. The final decision will be at the discretion of the director/department head.

 Normally, allowable travel expenses (transportation, lodging, meals, registration) are paid initially by the faculty member, and then reimbursed by the university, using a Travel Expense Form.  Faculty should verify with the director/ department head that there are funds available in the department travel budget for their use prior to confirming travel plans. The Missouri State travel policy is available at: .  If necessary, faculty members may file an “Out of State Travel Authorization/Cash Advance Form” to receive funds in advance, though this is discouraged.  This form should be accompanied by appropriate documentation, which includes the letter of acceptance for participation in the meeting.

 Planning and Budgeting

Travel funds will normally be allocated according to the following priorities:

1.            Scholarship/Research Activity

2.            Professional Service (i.e., officer, chair, panelist, etc.)

3.            Professional Development

 Attendance at State, Regional and National Meetings

Each full-time faculty member may receive funds to support travel to state, regional or National meetings. Support for travel is contingent upon expected benefits and costs, and the department budget. Additional travel will be considered on a case-by-case basis and will consider factors such as scholarship/research activity,

expected benefits and costs, and the available departmental travel budget.

 State Professional Meetings

Faculty may be reimbursed for state meetings providing travel funds have been encumbered for that purpose by the department head and planning committee.


Travel funds may not be used to reimburse faculty for association membership fees. Travel related to curricular

activities (supervising student teachers, interns, field experiences, etc.) will be supported by other designated travel funds within the departments/units.

 Other Sources for Funds

Department operating budgets may be made available for travel. Money is available to support international trips through the University. Summer research grants may include requests for travel support. General grant applications should include travel budgets if travel is related to the grant. Extended Campus and International Programs may provide travel support for teaching or other curricular activities at remote sites. Faculty and staff who teach IDS 110 may have the money they earn for teaching the course placed in a personal account in their department for travel use or supplies. College and department foundation funds may be made available for travel.




College of Education

Student Travel Policy



When funds are available, academic departments and the Dean’s Office may provide support for undergraduate and graduate student travel. If the request is for department support, each academic unit may develop and follow its own procedures.  If the request is for College support, the following policy will apply:

To be eligible for College support, students must present peer reviewed scholarly / research papers to professional organizations at the local, state, regional, national, or international level.  Students must be sponsored by a faculty member who agrees to oversee the student’s work and travel. Applications for student travel support should be made by individual students to the faculty member who will then present the request to the department head for endorsement before submitting the request to the College.  Funds to support student travel will come from the Program Support budget and will not exceed $400 per student per trip.

If the student travel request is for graduate students, application must first be made to the Graduate College at:

Click to download Student Travel Request Form



 Ranked faculty, instructors, and clinical faculty shall be given the equivalent of one-hour teaching assignment for each student teacher supervised over an entire 16-week semester. “Placement” is defined as one student for an eight-week block. Therefore, two “placements” equates to one hour of teaching.

Extra compensation policy.

When funds are available to provide extra compensation for faculty beyond University policy governing same, the College Dean may use funds from Indirect Recovery and/or Program Support to pay employees for performing work above and beyond what is normally expected.

Faculty serving as program coordinators, directors, fellows, or other equivalent roles may negotiate with department heads for 1 sch, 2 sch, or 3 sch of reassigned time OR extra compensation based on the amount of work to be performed during fall and spring semesters. The rate of pay will be equal to the per course rate in effect at the time for individuals holding a Doctorate, Specialist, or Masters degree.

Each coordinator/director /fellow will write a job description to be approved by the Department Head or Dean. Job descriptions will be updated at the end of each semester or as needed during annual faculty reviews.  These evaluations will be between the faculty member and the Department Head or Dean. Department Heads will make recommendations to the College Dean for stipends or reassigned time on a semester-by-semester basis.


Evaluation shall follow the following format:

Role: Department-program coordinator    ____ Program Director  ____ assigned department position (specify, i.e. Director of Practicum) _____________________

Online supervision capacity    ____  other assigned role  (specify: ________________________________________________ )


a.            Course scheduling

b.            Program revision

c.            Assessment review and change

d.            Identifying, mentoring, and evaluating adjunct faculty

e.            Representing department, school, college, or university

f.            Recruiting or public appearances in connection with role

g.            Reporting to appropriate school or college superior

h.            Developing and reporting necessary data and reports

i.            Policy and procedure review, revision and implementation

j.            Coordinate schedules, activities or programs

k.            Other: ___________________________


Ratings             (1 – 10, with 1 = low, 10 = high)


    ___  Works efficient and timely                                        ___ Volunteers for extra or difficult assignments          

    ___ Thorough in assignments                                         ___  Creative or innovative in assignments          

    ___ Works effectively with all faculty assigned                ___ Takes on additional mentoring assignments as needed          

    ___ Represents department, school or college               ___ Excessive number of occasions for representation          

    ___ Makes reports and assignments in a timely fashion ___ Makes helpful additions to work assignments          

    ___ Program policies and procedures are up to date      ___ Involved in extensive writing or revision of policies and procedures          

    ___ Coordinates scheduling and activities                      ___ Created new scheduling, programming, or activities         

    ___ Assisted in admission process                                 ___ Spent extraordinary time in admission process           

 Faculty Research Fund

When indirect recovery or program support funds are available, the College Dean may set aside funds to support faculty research. Faculty may apply for funding any time during an academic year to support data collection, instrument design, data entry, reporting and/or professional training related to it. Application for funding should be made to the chair of the Faculty Advisory Committee (FAC) and the COE Dean via email.  The FAC will review applications once a month and make recommendation to the Dean. While there is no limit to the amount of funding that may be requested, priority will be given to requests that do not exceed $1,000. A maximum of 250 words, excluding the budget numbers, should be used to address the following: brief description of the study to be conducted, purpose of the funding, budget and rationale.   The COE Budget Committee shall approve the total amount of funds to be used for faculty research during any fiscal year.

Funding new or vacant faculty positions:

After consultation with department faculty, the department head will submit requests in writing for filling a new or vacant faculty position to the dean’s office. Each request must address workload issues, credit hour production, class sizes, enrollment trends, number of majors, resources available or anticipated, and program plans. Each request will be presented to the Leadership Council, and the Leadership Council will rank order all requests and present the rank ordering to the dean.  The dean will make the final decision to fill the new or vacant position.


Research Plan Due to Dean on May 31st


The College of Education at Missouri State University is committed to supporting new faculty members with an initial, one-time opportunity to focus time on research endeavors. A documented, on-going research agenda that results in publications vetted by peers is an important requirement for promotion and tenure and enhances the learning environment for students. The COE Research Start-Up Support fund will provide a $6,000 summer stipend during a new faculty member’s first academic year of service* for faculty who are in tenure-track, 9-month appointments.  Faculty will receive a $3,000 stipend at the end of July and an additional $3,000 stipend following the receipt of an acceptable report, which will be due before September 15th.  

*Note: New tenure track faculty members can be granted this support either for the summer before their first year of employment or the summer after their first year, upon approval by the Dean, COE.


1) Applicants must complete two full academic years after receiving the Summer Research Start-Up Support.

2) Eligible faculty must complete this application and submit it to the Dean’s office by the deadline. The application must be approved by the department head, as well. 

3) Applicants in a tenure-track, 9-month appointment are expected to devote full time effort during the eight week summer session to their approved project. 

4) Applicants may use the Summer Research Start-Up Support either to establish a research agenda for further an already established one.  

5) Applicants may apply for other grants to support research expenses.  Faculty who are receiving other salary support for the summer are not eligible for the COE Summer Research Start-Up Support.   

6) Research funded through the COE Summer Research Start-Up Support is subject to Missouri State University policies for integrity in research and researchers must abide by the policies that are set forth by the Office of Research Administration ( and the Institutional Review Board.

7) All applicants who receive support must complete a report and submit same at the conclusion of their project to the COE Dean’s Office no later than September 15th.  This report will include:

o abstract

o research question(s) / hypothesis / hypotheses 

o review of literature 

o design and methods 

o findings, results and conclusions or discussion

o a plan for future development of the research project, including specific external funding opportunities for future support, publication plans and plans for further development of this research line.

Research Plan Application Format

8) Research plans must include the following:

o Cover Page – include name, department, & project title; indicate if the project has to be cleared through the IRB. If so, provide a copy of the Human Subjects Review Form, IRB application, and/or IRB approval letter.

o An abstract (no more than 1,000 words)

o Summary (no longer than 2 pages) - a brief explanation about the purpose of the project and the methodology that will be used

o Brief Description of how the research agenda will fit into an anticipated program of future research

o Detailed outline (1 page) stating how time will be spent on the research project

o Explanation of any additional funding available for this project.



Per Course

The College of Education and its academic departments may hire qualified per course faculty to teach up to 12 credit hours in a rotating calendar year. Funds to hire per course faculty are limited to the Per Course Account. If additional funds are required, on-going salary savings may be used, if available.  The rate of pay for per course is as follows:

Highest Degree                 Pay Range

Masters               $815 per credit hour

Specialist                            $815 – $915 per credit hour

Ed.D.                                   $915 - $950 per credit hour

Ph.D.                                   $950 – $1, 200 per credit hour

All payment amounts are subject to prior approval by the COE Dean before any negotiations with prospective per course faculty take place.


Student Teacher Supervisors:

Individuals hired by COE to supervise student teachers must fulfill all duties and responsibilities as detailed in the official job description housed in the MSU Office of Human Resources.  In addition, supervisors must complete all assignments as detailed in the Supervisor Responsibilities document posted on the Field Experiences web site. The rate of pay for supervisors beginning fall 2015 will be $450 per student.

COE Plan for Prioritizing Faculty Position Requests

Request for Position (RFP)-Faculty

COE Plan for Prioritizing Staff Position Requests

Request for Position (RFP)-Staff


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